scoopa Privacy Policy

The protection and security of your (hereinafter referred to as "user") personal data (hereinafter referred to as "PD") in terms of Art. 4 (1) of the General Data Protection Regulation (hereinafter referred to as "GDPR") are important objectives for us. Therefore, we comply with the statutory provisions in order to grant appropriate protection of the user´s PD. In the following, we would like to inform you about the type, scope and purpose of processing PD: The best boys media lab GmbH & Co. KG (hereinafter referred to as "scoopa" or “us””/”we”/”our”) processes PD solely within the scope of the GDPR, the Ferderal German Data Protection act (“BDSG”) and other applicable data protection regulations. This privacy policy (hereinafter "Policy") provides the information pursuant to Art. 13 DSGVO for the general use of the website www.scoopa.com.

1. Controller in terms of the GDPR

Responsible for the operation of the website and thus for the processing of PD is

best boys media lab GmbH & Co. KG
Johannesplatz 5a
D-63773 Goldbach
Germany

2. Categories of PD
a. Using the website / free downloads

Each time the website is accessed and the free contents we provide is downloaded, the following log files of the respective user will be automatically recorded:

(1) Information about the browser type and the version used

(2) The user's operating system

(3) The address of the previously visited website

(4) The IP address of the user

(5) Date and time of access

b. Registration

To register, the user's email address is required, as well as their first name, last name and name of company.

c. Contact via email

If the user contacts us by email, the email address including all data technically connected with the e-mail as well as the message´s content will be stored. In particular the email address, if personalized, can be a PD as well as the message content or parts thereof.

d. Contact via chat

Our website offers the integrated live chat function of Userlike. The data provided by the user within the scope of the chat usage will be processed by Userlike. Depending on which data the user transmits, this can be PD. For the user, these are usually the name and the email address, the message content (chat transcript) as well as, if applicable, location (country, city), type of browser, operating system, terminal device, the number of page views, the number of page visits, referrer, URL (where the chat started), survey before and after the chat, chat topic, chat status (new, pending, closed), chat rating after the chat, duration of the chat, date of the chat, links to social profiles (LinkedIn, Facebook, Twitter), profile photo from social network, screenshot of the browser tab on which Userlike is integrated, optional data fields passed on to Userlike, IP addresses (in the context of IT security, for the purpose of attack analysis and attack control and protection of customers; to answer requests from authorities in the context of criminal investigations), company, language, time zone, country, service times, payment information (e.g. credit card, PayPal, bank account details), analytics key figures for chat performance, IP addresses (in the context of IT security, for the purpose of attack analysis and counter-attack and protection of customers; to respond to requests from the public prosecutor's office in the context of criminal investigations).

e. Newsletter

We offer to subscribe to a free newsletter. The email address provided by the user will be processed.

3. Purposes of the Processing and Storing PD

The log files are processed to ensure the functionality of the website. The data is also used to optimize the website and to ensure the security of the information technology systems. The data is not evaluated for marketing purposes.

The data provided are processed for the purpose of creating a test account and the use of the services offered by scoopa by the user.

The data provided via email are processed solely for the purpose of processing the user's request.

d. Contact by chat

The data transmitted to scoopa via live chat are processed solely for the purpose of processing the user's request.

e. Newsletter

The processing of the email address serves the purpose of sending the user the requested newsletter.

4. Recipient/Third Party/Third Country Transfer

In addition to Scoopa and their employees, the recipients of the data may also be third parties who process data on behalf of scoopa or have access to the data as part of provided services to scoopa. This applies to the IT service providers Amazon (hosting), Mailgun (email dispatch), Hubspot (online CRM), Userlike (chat program) and Mail-Chimp (newsletter dispatch). There are data processing agreements with all IT service providers.

b. Transfer of data to third parties

User data will not be transferred to third parties unless the user expressly consents to this. A transmission of PD to state institutions and authorities shall only take place within the framework of legal regulations.

c. Server locations/third country transfer

All data is stored on servers or computers within the European Union and the USA.

5. Cookies and Analysis Tools

Our website uses so-called cookies. Cookies are small text files which store individuell settings of web pages, e.g. in the user's web browser. The purpose of cookies is to optimize and simplify the use of the website. The cookies used by scoopa are mainly session ID cookies, only stored in the user's web browser for the current session. The cookies will be automatically deleted when the browser is closed. The user is free to prevent the installation of such cookies by adjusting the settings of the web browser accordingly. In this case, however, maybe not all functions of the website can be used to their full extent.

b. Google Analytics

scoopa also uses Google Analytics, a web analysis service of Google LLC ("Google"). Google Analytics uses cookies (see above), which enable an analysis of the use of the website by the user. The information generated by the cookie about the use of the website is transferred to a Google server in the USA and stored there. However, in the case of activation of IP anonymisation on the website, the IP address of the user will be truncated by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area prior to transmission to the USA. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and truncated there.

On behalf of scoopa, Google will use this information for the purpose of evaluating the use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage for scoopa. The IP address transmitted by the user's browser within the scope of Google Analytics is not merged with other Google data. Users can prevent the storage of cookies by adjusting the browser software accordingly.

Users can also prevent the collection of data generated by the cookie and related to their use of the website (including their IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en

Further information on data protection in connection with Google Analytics is to be found in the Google Analytics support: https://support.google.com/analytics/answer/6004245?hl=en

scoopa also uses Hubspot, a service of Hubspot Inc. for analysis purposes.

Within the scope of HubSpot so-called web beacons are used as well as cookies are set, that are stored on the user's computer and enable an analysis of the use of the website. HubSpot uses the information collected (e.g., IP address, geographic location, browser type, length of visit and pages viewed) to generate reports on the visit/pages visited of www.scoopa.com on behalf of scoopa.

If a data collection via the services of HubSpot is generally not desired, the storage of cookies can be prevented at any time by appropriate browser settings.

For more information about how HubSpot works, please see the HubSpot Inc. privacy statement, available at: https://legal.hubspot.com/privacy-policy6.

6. Social Media

In addition, www.scoopa.com contains links to our profile on the LinkedIn network. The provider is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA (hereinafter referred to as "LinkedIn"). Each time you access the Website and its subsites that contain LinkedIn features, a connection to LinkedIn's servers is established. LinkedIn will be notified that the user has visited our website using the IP address assigned to the user. If the LinkedIn "Recommend button" is clicked and the user is logged into their LinkedIn account at the same time, LinkedIn will be able to refer the visit to the scoopa website with the user's account. We would like to emphasize that Scoopa, as the provider of the pages, has no knowledge of the content of the data transmitted or of the use of such data by LinkedIn. Further information can be found in the LinkedIn privacy policy at: https://www.linkedin.com/legal/privacy-policy.

b. Xing

Links to the XING network can be found at www.scoopa.com. The provider is XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany. Each time one of our pages containing XING functions is called up, a connection is established to XING servers. To the best of our knowledge, PD is not stored. In particular, no IP addresses are stored or the usage behavior is evaluated. Further information on data protection and the XING Share button can be found in the XING Privacy Policy at https://privacy.xing.com/en/privacy-policy.

c. Twitter

Functions of the Twitter service are integrated on www.scoopa.com. These functions are offered by Twitter Inc. 795 Folsom St., Suite 600, San Francisco, CA 94107, USA. By using Twitter and the "Retweet" function, the websites visited by the user are linked to your Twitter account and made known to other users. Data is also transferred to Twitter in the process. scoopa would like to emphasize that we, as the provider of the pages, have no knowledge of the content of the transmitted data or of its use by Twitter. Further information on this can be found in the Twitter privacy policy: https://twitter.com/en/privacy.

The legal basis for the processing of log file data is Art. 6 (1f) GDPR; for the processing of cookie-based services such as analysis tools, consent is required in accordance with Art. 6 (1a) GDPR.

b. Registration

The legal basis for the processing of the data is Art. 6 (1b) GDPR.

c. Contact by email

The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 (1f) GDPR, if the sender is not yet a customer or is not already in a business relationship with us in some other way. If a contractual relationship already exists or is to be initiated directly at the initiative of the sender, the legal basis is Art. 6 (1b) GDPR.

d. Contact by chat

The legal basis for the processing of data transmitted in the course of the live chat is Art. 6 (1f) GDPR, if the sender is not yet a customer or is not already in a business relationship with us in some other way. If a contractual relationship already exists or is to be initiated directly at the initiative of the sender, the legal basis is Art. 6 (1b) GDPR.

e. Newsletter

The legal basis for the processing of data after registration for the newsletter by the user is the existence of the user's consent Art. 6 para. (1a) GDPR.

8. Period of storage

The data is stored until it is no longer necessary for the purpose of its collection or until the revocation of a granted consent, in each case subject to the restrictions of Art. 17 (3) GDPR.

The data will be deleted as follows:

• Log files are deleted after 14 days.
• Registration data are deleted at the end of the user contract.
• Sent Emails: The data will be deleted one year after answering the inquiry, unless further communication on the same subject has taken place before the end of this period or the data are further required due to a contractual relationship (for the purpose of contract processing/execution) or have to be stored according to the statutory period due to legal storage obligations.
• Chat program: The data will not be stored at scoopa unless further communication on the same subject has taken place or the data are further required due to a contractual relationship (for the purpose of contract processing/execution) or have to be stored in accordance with the statutory retention period due to statutory retention obligations.
• Newsletter: The email address collected for the purpose of sending the newsletter will be deleted as soon as the user revokes his consent.
• Cookies/analysis tools see above

9. User Rights

As far as the legal requirements are , the user has the right at any time to be informed about PD that we have stored about them as well as the right to correct, restrict processing, delete their data.

If the user has asserted the right to rectification, erasure (right to be forgotten) or restriction of processing to scoopa, scoopa will notify all possible recipients to whom the PD in question has been disclosed of this rectification, erasure or restriction of processing, unless this proves impossible or involves a disproportionate effort.

Likewise, the user has the right to revoke a consent once given. The proper revocation of consent does not affect the legality of the data collection carried out in the past.

In addition, the user has the right to object at any time to the processing of the PD concerning him for reasons arising from their particular situation. The user has the right, if the legal requirements are fulfilled, to receive their PD that they have provided to scoopa in a structured, common and machine-readable format. In order to exercise these rights, the user should contact the offices indicated under sec. 1 or 2. Furthermore, the user has the right to complain to a supervisory authority if the legal requirements are met.